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Secrets to Success

January 10, 2022

This page is a resource as you plan your cabin reservations using our unique reservation priority system. 

YMCA of the Rockies is a special place visited by many people across the country every year.  Many of our guests visit because of the uniqueness of our locations, to adventure with friends and family, to learn from our educational activities, and for the home-away-from-home atmosphere. YMCA of the Rockies is not your average getaway in the mountains!

Our reservation system is also one of our unique aspects and with a little preparation and knowledge of how our reservations work, your experience on non-member cabin reservation opening day should go smoothly!Read below to learn the basics of our reservation system and get answers to some of the frequently asked questions so that you can successfully make your cabin reservation.  

Need to Know Info

Cabin reservations for June 1, 2022-November 30, 2022 will open to non-members on Wednesday, April 6.  

Online reservations open at 6 a.m. Mountain Time Phone reservations open at 8 a.m. Mountain Time – Call 888-613-9622 (Please be aware that on-hold wait times may be longer than usual due to the high volume of calls received on this day.)

 

Estimated Availability Calendar 

The calendar will give you an idea of what cabin availability will be on opening day. The time period you want may already be booked or may not have consecutive room nights. Have alternative dates selected and ready. Minimum stay requirements may be in effect. CLICK TO ENLARGE. 

Estes Park Center Estimated Availability Calendar           Snow Mountain Ranch Estimated Availability Calendar

Minimum stays of up to 3 days may apply. Please adjust your reservation request accordingly when making online reservations.

Learn More About Our Unique Priority Reservation System 

YMCA of the Rockies has a variety of unique lodging options to fit any budget! Both our Estes Park Center and Snow Mountain Ranch have private cabins and lodge rooms. Snow Mountain Ranch also has yurts and campgrounds.

Like any YMCA, we are a member-based organization. Our cabin donors and members receive first priority when making a reservation for each of the seasons before the general public.  Overall, our accommodations can be booked at any time with plenty of availability, but cabin availability during the summer (late June – early August) and holiday periods may have very limited availability by the time reservations are open to the public.

Learn more about our Cabin Donor Program and read more about YMCA of the Rockies Membership.

Navigating Cabin Reservation Opening Day 

After our cabin donors and members have made their cabin reservations, we open our cabins to the general public: •    Winter/Spring: Cabin Reservation Opening Day to Non-Members is the First Wednesday in October.  •    Summer/Fall: Cabin Reservation Opening Day to Non-Members is the First Wednesday in April.  On opening day, the general public may go online to make a cabin reservation starting at 6 a.m. MT or phone-in your reservation starting at 8 a.m. MT .

Do your research and be prepared before making your reservation on opening day: 1.    Check estimated availability calendars for Estes Park Center or Snow Mountain Ranch (see above). These calendars will give you an idea of what cabin availability will be. The time period you want may already be booked or may not have consecutive room nights. Have alternative dates selected and ready. 2.    Minimum stays may be in effect.  Phone Reservations:  Please be patient with us while on hold; we get hundreds of calls throughout the day, but especially when the phones first open! If you have been trying to call and have received a busy signal, our phone lines are at capacity. Please continue to try calling 888-613-9622 until a space has opened in our automated phone system. All calls received in the system are placed in a queue and calls will be answered in the order received. Due to the high volume of calls, you may be put on hold and wait times will be longer than normal. If you are in the queue, please do not hang up or you will forfeit your place in line to reach a reservationist. Only the reservation department will be able to book your reservation or answer questions about availability, you may also go online to make reservations. Online Booking:  During the busiest times of opening day, our online reservation system may reach capacity. Once at capacity, you will be placed “in line” in our online queue, please don’t leave the page you are on! You will automatically be sent to the reservation information once spots open. If you receive a message that sates, “Cannot book due to lack of consecutive room number availability”, we do not have consecutive room nights in the type of lodging you are requesting. Please try entering a different set of dates or a different type of cabin size, etc. Tip: If you are booking an accommodation other than a cabin you are welcome to book lodge rooms, campsites and yurts before the cabin reservation opening day. If you are looking to book a cabin outside of holiday time periods, plan to book online to avoid long telephone on-hold times.

Our Reservation Seasons 

YMCA of the Rockies lodging reservations operate on two seasons, winter/spring and summer/fall.  Cabins and lodge rooms open to non-members for reservations for each season at different times:

Winter/Spring:     

Lodge rooms open July 1 for reservations for December 1 through May 31. Cabins open the first Wednesday in October for non-member reservations for December 1 through May 31.

Summer/Fall     

Lodge rooms at both locations, yurts (Snow Mountain Ranch only), campsites (Snow Mountain Ranch only) open January 1 for reservations for June 1 through November 30. Cabins open the first Wednesday in April for non-member reservations for June 1 through November 30. Tip: Groups of 15 or more interested in booking lodge rooms or larger reunion cabins can book two years in advance through the Group Sales department by calling 800-777-9622.

Assigned Categories: Reservations, News

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